Virtual Relatives: 6 steps to creating a family project

Our first blog in this series provided a general description of the Virtual Relative project available through Saving Memories Forever. Put briefly, Saving Memories Forever offers an easy approach that allows families to re-create the life of a deceased relative—through stories. When combined, these stories give a rich sense of the life of a family member. They do this through photos, selected word documents (such as recipes) and the power of voice.

While it seems detailed, It’s really simple once you get started. Here’s how you’ll remember your relative in six easy steps.

Take the lead on your family stories project!

Step One: Take the lead.
Offer to be the project leader on this one, especially if you have an iPhone or Android device. If you have one of these smartphones, the story recording process is easy. Saving the stories involves uploading the story recordings to our website, SavingMemoriesForever.com. And that’s just a matter of pressing a “button” on the app. On the other hand, if you don’t have a smartphone and you know of someone else in the family who does, discuss the project with them and take measure of their level of enthusiasm. If they’re excited about it, ask them to take the lead.

Whether it’s you or some other relative, your second step is to go to our website and try out our system. Sign up for the free subscription, and then play around with both the app and the website. You’ll want to know how to use both. Also, this is your opportunity to make sure that your smartphone is compatible with our system.  (See the FAQs on our website for more information about compatibility.)  If the “worst” happens and there’s no smartphone available, you can still use our website to save and share the stories. You will also have to use an MP3 recorder to record face-to-face interviews or Skype for long distance phone call storytelling. You can upload these recorded stories directly to the site from your PC.

Step Two: Set up the Virtual Relative account.
Setting up a Virtual Relative is easy.  Establish a Paid account for the Virtual Relative by using the Sign Up button in the upper right corner of the SavingMemoriesForever.com Home Page and enter an e-mail and a password that will be used just for this account. Check the Paid button and choose either the monthly or yearly Premium Subscription.  (The Paid account allows you to add pictures and text files to each story and share it with all of your relatives.) Use the name of the Virtual Relative@somesite.com as the e-mail address. For example if the Virtual relative’s name is Jane Smith, use an e-mail address like JaneSmith@gmail.com. The e-mail doesn’t have to be Jane’s actual email. In fact, it can be made up.

Step Three: Invite others to record and listen to stories about the deceased Virtual Relative. 
You start this by sharing your first story. Be sure you are in the Manager Mode and then press the Share button. An e-mail form will pop up. Provide the e-mail addresses for all the relatives involved in the project. Don’t forget to include your own e-mail address.  Write a brief note explaining what you are doing and maybe give them idea of what your first story describes. Ask for their help and give them the e-mail and password for the Virtual Relative’s account. Ask them to suggest other family members who might be interested in either listening to or recording stories about the Virtual Relative.

Step Four: Connect and share.
Your relatives will receive your notification in their e-mail. This notification alerts them that your story exists and that they have your permission to add and access the stories about this Virtual Relative. To respond to your notification email, the relatives should click on the link at the bottom of the your e-mail. Then they should register on the system. Each participant has to register.  Registration is free and will allow them to listen to the Virtual Relative’s stories.  To record stories about the Virtual Relative, relatives should use the Virtual Relative e-mail address and the password that you sent them in your notification email. To share their newly recorded stories, they should repeat the same process with other family members.

Famiily photos add enriching stories to your project.

Step Five: Add and enrich.
Once people get going and have uploaded some stories,  encourage contributors to upload any pictures they might have.  These could be pictures that fit the story they recorded or just pictures of the Virtual Relative. Either way, snapshots will undoubtedly enrich both the stories and the overall collection.

Step Six: Establish a timeframe for the stories to be submitted.
We suggest giving a month for people to submit their stories. After the stories are recorded to the account, change the password of the Virtual Relative account and the audio story and picture collection is done. (This is to avoid any accidental deletions. Accidents happen!) If there are more stories to be added at a later date, just re-share the new password through e-mail and repeat the process.

Think of relatives in your family who you remember. Then tap another relative’s shoulder and ask what they remember.  Chances are, they remember a lot. Consider your role. Be the bridge between family members who knew the deceased well and those who never even met them.

Take advantage of this opportunity.

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